Rockefeller University Academic Events Assistant in New York, New York

Job Title Academic Events Assistant

Laboratory / Department Academic Affairs

Department Description

Detailed Description

Directly supporting the Program Director, Academic Events and Initiatives and the Senior Academic Events Coordinator, the Academic Events Assistant will provide program support for the University's academic seminar series, scientific retreats and symposia, junior faculty recruitment process, and special projects. Will assist with the preparation of detailed visit schedules, liaising with faculty and laboratories, campus service departments and external venues, tracking event registrations, checking event/seminar set-ups, posting flyers/advertisements, and other event-related details. Will also provide general office administration, including data entry, proofreading, filing, copying, ordering office supplies, maintenance of office machines and service contracts, and other tasks as assigned. Will conduct general accounting duties, including processing vendor payments, petty cash reimbursements, honoraria, and other accounting functions.

Job Requirements

Bachelor's degree and two to five years of related experience strongly preferred. Events or meeting coordination experience in an academic or related non-profit administrative setting highly desired. Must be extremely detail-oriented, self-motivated, able to multi-task while meeting overlapping deadlines, and have excellent writing, grammar, and proofreading skills. Demonstrated proficiency in Word and Excel on a MAC platform necessary. Analytical skills required. Must be available to work evenings occasionally.

Additional Details

The Rockefeller University is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans