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Rockefeller University Administrative Assistant (Salary Range: $70K - $80K) in New York, New York

Job: IRC28499


Job Title Administrative Assistant (Salary Range: $70K - $80K)

Laboratory / Department Lymphocyte Dynamics

Department Description

The Victora lab, led by Dr. Gabriel Victora, studies the basic biology of how antibodies are generated in response to infection and immunization. This includes the evolutionary process of affinity maturation in germinal centers, which is essential to improve antibodies' powerful targeting capabilities, and the dynamics with which the diversity of antibody responses are pruned and focused on subsequent exposures. Victora is a faculty member in the David Rockefeller Graduate Program, and the Tri-Institutional M.D.-Ph.D. Program.The Marraffini lab, led by Dr. Luciano Marraffini, investigates the molecular mechanisms that make CRISPR immunity possible, as well as its evolutionary implications. CRISPR-Cas systems enable bacteria and other microbes to acquire immunity against viruses by capturing snippets of their DNA. His lab also explores genome editing and other potential applications for CRISPR-Cas systems. Marraffini is a faculty member in the David Rockefeller Graduate Program, the Tri-Institutional M.D.-Ph.D. Program, and the Tri-Institutional Ph.D. Program in Chemical Biology.

Detailed Description

Serving as the administrative assistant for the offices of the Laboratory of Retrovirology (Victora) and the Laboratory of Bacteriology (Marraffini), we seek an independent, talented individual to manage the administrative functions of our labs. Responsibilities include handling all aspects of the laboratory's finances, including budget accounting of several large accounts (both private and federal grants), writing progress reports, tracking laboratory expenditures, and other administrative demands of grant applications (including budgets). Format grant applications and research papers, overseeing the purchase orders and laboratory inventory using RU and HHMI procurement systems. Manage lab budget and generating monthly spending reports. Organizing and coordinating seminars, meetings, teleconferences, lab head's schedules. The administrative assistant will arrange travel and itineraries and submit forms for reimbursement. Manage correspondence and documents, handle budgets and accounting services, pick up mail, and coordinate the delivery of lab materials. Picking up/distributing packages from Receiving and mail from Mail Room. Assist with onboarding new hires and annual reappointments for current lab members (required documentation for visa applications, appointment letters, etc.) General office maintenance (coffee and snacks for lab meetings, re-stocking supplies, service requests for copier, IT requests for lab members, upkeeping service contracts, answering telephones, filing).

Job Requirements

High School diploma or equivalent required; college degree preferred. Must have previous administrative experience and proficiency with Word, Excel, and iCal, be knowledgeable of both grant writing and management, and be comfortable with budgets and basic accounting. Clear communication, critical thinking skills, the ability to work independently, and strong organizational and prioritization skills are a must. Must be adaptable and thrive in a high-energy, multi-tasking environment.

Additional Details

This job requires that employees be fully vaccinated against COVID-19 as a condition of employment. Rockefeller University provides reasonable accommodations where legally required including accommodations for medical conditions and sincerely held religious beliefs.

The Rockefeller University is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans