Rockefeller University Executive Assistant in New York, New York

Job Title Executive Assistant

Laboratory / Department Presidents Office

Department Description

Detailed Description

Reporting directly to the President, the Executive Assistant will serve as a key member of the Office, drafting complex and sensitive correspondence, handling multifaceted office functions and tasks, and serving as a liaison to the President and members of the President's Office. Will work closely with the President to keep him well informed of upcoming commitments and responsibilities. The Executive Assistant will provide high-level and diverse administrative support directly to the President. Will complete a broad variety of responsibilities for the President including arranging detailed travel plans, itineraries, and agendas. Will oversee scheduling and management of the calendar, preparation of compilation of documents for meetings, and the office correspondence log. In coordination with the Executive Vice President, develop briefings, itineraries and agendas, problem-solve, identify priorities to ensure critical issues are addressed promptly, and suggest and implement changes. Will prepare annually and manage monthly financial budgets, spending, and expense reimbursements for the President's Office. Will work as a member of a small, results-driven office team, exercising good judgment and balancing multiple priorities as a group. Will serve as back up to all members of the team to ensure the smooth functioning of the office.

Job Requirements

Bachelor's degree and a minimum of five to ten years of related and progressively responsible work experience required; experience in an academic or higher education environment strongly preferred. Must have very strong interpersonal skills and be highly effective in establishing relationships with key constituents both within and outside the institution, and professionally represent the University President. Must have willingness and the ability to juggle numerous projects simultaneously, and respond to changing priorities. Must have excellent discretion, judgment, tact, initiative, creativity, critical thinking and organizational skills, and self-motivation. The ability to anticipate and assess situations accurately and recommend/implement effective courses of action is required. Must have the ability to work as part of a team to accomplish broader goals and objectives. Outstanding written and verbal communication skills are essential. Must have the highest level of integrity, intellectual capability, professionalism, honesty and loyalty. Expertise in Microsoft Office Suite (preferably Mac OS) applications and other electronic applications for organization and project management required.

Additional Details

The Rockefeller University is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans