Rockefeller University Housing Administrative Coordinator in New York, New York
Job Title Housing Administrative Coordinator
Laboratory / Department Housing Office
Rockefeller University provides a variety of housing accommodations in support of the scientific needs of the University. Apartments and dormitories are available to full-time faculty and students, and hotel accommodations are available for faculty and guests of the Rockefeller community. The Housing Department provides a safe, secure, affordable residence that is conveniently located near the campus. Most of the University's apartments are located in full-service apartment buildings, with door staff and a variety of amenities. A few smaller apartment buildings are located within a short walking distance from campus. Dormitories and guest accommodations are located on the main campus. The Rockefeller campus is located on the Upper East Side, one of New York's most desirable residential neighborhoods. The 45-person housing staff consists of a group of mechanics, porters, housekeepers, and doorpersons, a superintendent for each building, and an office staff to address administrative needs.
The Housing Administrative Coordinator will coordinate purchasing and inventory control activities for the Housing Office. Will provide administrative support to the procurement department through data entry and creation of purchase orders, including entering changes to purchase orders and submitting special requests or rush orders as needed. The Housing Administrative Coordinator will be responsible for reviewing documents submitted by the managers for prospective vendors to ensure compliance with all requirements. Must review and process vendor's invoices against purchase orders issuing adjustments and resolving any invoicing discrepancies as needed. Manage accounting and bookkeeping tasks to complete purchasing transactions, ensure purchase orders and other transaction documents are received and understood and work with the Housing Department to support sourcing activities and supplier selection. Other responsibilities include but are not limited to monitoring buying practices and delivery performance balanced with controlling inventory investment, recommending procedures and guidelines for assigned procurement projects, and performing other duties consistent with the purpose of the position as assigned.
High School diploma required; Bachelor's degree preferred. Must have a minimum of two years of experience in an office environment using software programs and experience with data entry. Must be very organized and detail-oriented, familiar with procurement and logistical concepts, and well-rounded with the ability to prioritize projects. Must have excellent computer skills, including knowledge of Microsoft Office Suite. Must have excellent interpersonal, organizational, and writing skills as well as the ability to work independently and cooperatively with others.
This job requires that employees be fully vaccinated against COVID-19 as a condition of employment. Rockefeller University provides reasonable accommodations where legally required including accommodations for medical conditions and sincerely held religious beliefs.
The Rockefeller University is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans